Continuity Planning?

Pondering again to Monday 16th March 2020 I bear in mind getting up early. I used to be resulting from go to one in all our houses in Tewkesbury. I used to be nearly to depart the home when an e mail landed from a senior Director telling us all to ‘Maintain’ all visits and be prepared for a convention name that morning. Sure, this was the beginning of the ‘Lock Down’. With the advantage of hindsight, how prepared have been we for what was about to occur subsequent?

Our administration group has already undertaken numerous strategic planning workout routines. On the 16th March, a ”strategic govt group” was established and a planning and response process produced – that is nonetheless a reside doc.

Workplace primarily based employees have been then requested to work at home. Inside just a few days we acquired studies {that a} member of employees primarily based at dwelling had hit their head on a shelf. Perhaps time for a DSE evaluation maybe? ‘We might see it was time to leap into motion’

So how did we reply?

One of many first H&S challenges we encountered was the variety of contractors who is perhaps visiting our houses. All non-essential visits had been stopped. LOLER inspections offered us with just a few extra challenges. LOLER engineers would usually have entry to all areas all through our houses. We deemed this must be classed as a vital go to and determined one of the simplest ways ahead can be to attenuate the ”actions” undertaken by the engineer inside every dwelling. We determined to allocate an space/lounge for the engineer to work in and all tools can be delivered to them, checked and put again in situ. This could keep social distancing measures and reduce the chance of cross contamination points inside the dwelling.

When it comes to Residence working, the Well being and Security group have developed a 2 web page self-assessment which now combines DSE, lone working and fireplace security. It is simpler to make use of in its present type and much more streamlined.

Laundry – now we have reviewed our procedures and produced a Commonplace Working Process (SOP) to assist handle issues regarding contaminated objects

Cleansing – Provide points meant we would have liked to work shortly to supply totally different sanitizers and undertake new COSHH danger assessments which at the moment are in place.

When it comes to cleansing rooms with confirmed or suspected Covid -19 A Commonplace working process was additionally produced.

Sustaining fireplace security is a vital challenge for all care suppliers at the moment. We had a lot of houses with on-going enchancment plans in place which have been recognized in a Fireplace Danger Evaluation. To assist reduce the onsite visits to the houses by contractors, the group carried out a evaluation of all reside/ongoing fireplace danger evaluation actions. Every motion was assigned a RAG (crimson, amber or inexperienced) score. This helped us to determine any works classed as important (security important). Contractors will now solely be permitted to attend websites to finish the remedial works the place the works are deemed Security important.

RIDDOR reporting of Covid-19 is now reportable as a illness. That is efficient from the 5th April. The problem for us: If a member of employees did develop Covid-19, how would we all know it was on account of office publicity? We’ve got since developed a screening questionnaire, to assist determine when a report is in actual fact mandatory

Fireplace & Rescue Companies have been beginning to contact us each by the H&S Crew and regionally on to our houses. Completely different ranges of issues have been raised by totally different Fireplace & Rescue Companies relating to their deliberate response to 999 calls. They have been conscious of the dangers related to Covid 19. The hearth service needed to make sure the protection of their crew. They’d need to know the variety of constructive Covid-19 circumstances and in addition suspected circumstances earlier than they have been in a position to reply. We’ve got agreed working protocols in such an occasion that keep security for all.

Lastly, we’re opening a lot of new construct houses which we might examine and help with the registration/opening. We agreed that such inspections may very well be undertaken remotely with help occurring just about.

The previous few weeks have been actually difficult. Instances are certainly unprecedented. We’ve got been offered with a lot of questions that we did not instantly have a solution to. At instances now we have been requested to make the not possible, attainable. What mattered then was that we have been decided to discover a resolution, which made sense and ensured some type of enterprise continuity.

Now wanting ahead, I am positive there shall be a complete host of recent challenges and in addition new questions. We are going to proceed to supply the help and recommendation as and when it’s wanted as now we have all the time executed earlier than and we’ll try to turn into much more ”resolution centered” alongside the way in which

Seemingly there are solutions to most questions, however solely if you’re dedicated to discovering them.

Why can we do that job I hear you ask? As a result of security – save lives and has by no means been extra vital.

Andy Hollingshead (H&S Supervisor), Lisa Harris (H&S Supervisor) and Paul Mason (H&S Director).